William Blair has delivered trusted advice for nearly nine decades, and we continue to deepen our expertise and relationships across regions, asset classes, and markets throughout North America, Europe, Asia, and Australia.

We are committed to our people and culture, values, clients, and local communities.

What sets us apart is that we are an independent partnership, with employees who have unique experiences, perspectives, and backgrounds. We provide advisory services, strategies, and solutions to meet clients’ evolving needs amid dynamic market conditions and varying industries.

We strive to attract the most qualified, passionate candidates who specialize in investment banking, investment management, private wealth management, and a variety of other business functions.

We work tirelessly to create an inclusive culture and take pride in fostering employees’ professional and personal growth. We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect.

Equally, we are proud of our long-term partnerships with the communities in which we live and work, a legacy we inherited from our founder.

We invite you to learn about how we are seeking excellence in everything we do and empowering our clients’ success with passion, creativity, and rigor. For more information, visit williamblair.com.

Job Description

The Senior Corporate Paralegal will support the William Blair Legal & Compliance team in the areas of corporate governance, entity management and corporate transactions. Serving as a key point of contact and resource, the Senior Corporate Paralegal will work directly with leaders and stakeholders both within the L&C department as well as other groups. The Senior Corporate Paralegal will be responsible for housing information regarding William Blair and responding to AML/KYC requests about the firm. Working directly with the General Counsel, the Senior Corporate Paralegal will also be responsible for maintaining corporate books and records and general organizational files.

Responsibilities include but may not be limited to:

Maintain global firm-wide entities in good standing, including filing annual reports, paying annual fees and keeping registers up to date.
Assist with board and committee meeting preparation – preparing agenda, collecting materials, disseminating to directors.
Prepare and maintain corporate structure charts and subsidiary affiliate lists.
Assist with coordination and execution of incumbency certificates, board resolutions and related documents for corporate activities.
Prepare and file formation/dissolution and governing documents for legal entities
Manage and maintain changes in officers and directors.
Maintain entity corporate records, including resolutions, and organizational documents
Create and maintain a compliance calendar for legal entity filings and entity governance events.
Prepare and collate information for KYC/AML requests.
Maintain and update authorized signers and financial authorizations lists; provide guidance in signing authority as needed.
Monitor and manage legal notices and service of process.
Download subpoenas and receive service.
Support General Counsel in file maintenance and other paralegal tasks as needed.

Additional Responsibilities may include:

Drafting of meeting minutes.
Organization of corporate files, electronic litigation, and subpoena files.
Assist with subpoena collection and response.
Assist with Suspicious Activity Report (SAR) requests.

Qualifications:

Bachelor’s degree required.
Paralegal certificate from ABA approved program.
8+ years of experience in entity management, corporate governance or corporate transactional work at in-house legal department or law firm.
Understanding of legal entity governance, including purpose of different roles and documents, how to maintain entity filings in good standing in multiple jurisdictions, how to effect transactions.
Familiarity with maintaining corporate books and records.
Familiarity with appropriately executing and filing legal agreements.
A strong sense of professionalism and discretion.
Extremely organized with exceptional attention to detail.
Ability to work efficiently, paired with the ability to independently manage and execute.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m/f/d/v

Be aware of hiring scams: William Blair has clear processes and guidelines with regards to recruiting. We do not request personal financial information in connection with an employment application nor does William Blair extend any employment offers without first conducting an interview through one of its registered offices. William Blair does not use instant messaging services such as WhatsApp, Telegram, or iMessage as part of the recruiting or interviewing process.

Note to External Recruiters / Search Firms: William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission.

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