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Job Description

We are seeking to hire a Practice Assistant to support the NY office.  The Practice Assistant will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks.  They will also work closely with the paralegals and legal secretaries as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Practice Assistant role will be expected to bill for client billable work as directed.

Primary responsibilities include, but are not limited to:

• Preparing expense reports, check requests, new business memos,

• Prepare engagement letters, mailing and binders, diary entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings.

• In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. 

• The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and NYSCEF as directed. 

• Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned.

The successful candidate must:

• Have at least 2+ years of experience in the legal industry with a strong interest in the legal profession. 

• Be proficient in MS Office, Excel and Power Point. 

• Have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid computer skills are essential. 

• Be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. 

• Be a team player and have the ability to adapt to changing technologies and procedures.  BA/BS degree required.  Notary Public is a plus.

This position requires a 3-day a week in-person schedule, remote 2 days with the understanding that this schedule may change as business needs require. 

Overtime flexibility is required. 

New York Pay range for this role, with final offer amount dependent on skillset and experience, is $65K-$70K

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.