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Job Title

Executive Assistant to the CEO and General Counsel

Job Description

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The primary role of the Assistant to the CEO is to support the day-to-day administrative function of his business and personal office. Additionally, this role will provide administrative support to the General Counsel, and take on administrative tasks for various CEO initiatives and executive leadership projects. This role will directly report to the Chairman & CEO and General Counsel, with a dotted line to the Chief of Staff.

Primary Responsibilities

Office of the CEO

• Liaise with high-level internal teams and external contacts across multiple time zones, including corporate senior teams, government officials, university presidents and CEOs of peer companies, and board members;
• Handle sensitive interactions with diplomacy and discretion;
• Manage the CEO’s ever-changing and complex calendar, working with parties across several time zones;
• Coordinate and execute intricate domestic and international travel arrangements, including flights, ground transportation, passport and visa management, etc.;
• Support the administrative bench of special projects, such as high-profile meetings and events, as well as a range of corporate activities;
• Reconcile and process expenses and invoices promptly;
• Carry out a variety of personal tasks, some of which will intertwine with the CEO’s professional duties, while maintaining the highest degree of confidentiality and professionalism.
• Work closely and collaboratively with the Chief of Staff on administrative tasks and projects that support the CEO’s and executive leadership team’s strategic initiatives.

Office of the General Counsel

• Maintain the General Counsel’s calendar and schedule meetings as requested;
• Book travel, to include airfare, hotel accommodations, and ground transportation;
• Timely processing of business expenses and invoices;
• Engage in internal and external email and phone communications as needed;
• Assume various legal administrative tasks and projects as identified by the General Counsel

Minimum Qualifications

• Bachelor’s Degree in Business, Communications, or a related field
• 3+ Years of experience working directly for a VP or above.
• History of willingness and ability to work flexibly and travel 2-4 times per year when required.
• Detail-oriented, superior organization and time management skills,
• Ability to prioritize and manage multiple and shifting priorities with ease.
• Strong verbal and written communication skills, with the ability to effectively interact with a diverse group of people.
• Proven ability to maintain confidentiality and separation of information and duties when supporting multiple executives
• Proficient in Google Enterprise Software (Google Mail, Google Drive, Google Docs, etc.), Microsoft Office Suite (Word, Excel, PowerPoint), Asana Project Management Tool, or the like, ChatGPT, and virtual meeting platforms, including Zoom and Google Meet.
• Excellent judgment and problem-solving skills, with the ability to anticipate needs
• Highly collaborative and resourceful individual, while also able to work independently to achieve goals
• Project management experience; managing deadlines and supporting tasks/projects as needed to bring them to completion.
• Strong sense of integrity
• Currently leveraging Generative AI tools in the workplace to increase efficiency
• This is a hybrid position which will require in-office work at times

We Offer a Competitive Benefits Package Including

Comprehensive Retirement Package automatically enrolled in The Company Contribution Plan (8-10% annual company contribution based on tenure)

Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members

Competitive health benefits and new hire eligibility start on day one of employment

Generous Paid Time Off includes paid holidays, vacation, personal, and sick paid time-off, plus one (1) volunteer day and one (1) diversity and inclusion day to participate and give back to our local communities

And so much more!

The salary range for the Executive Assistant to the CEO and General Counsel role is currently between $71,000 and $80,000, and the amount that is offered is based on the candidate's skills, experience, and education, among other factors determined by the business. It is within Kaplan's discretion to adjust this range based on business needs.

Location

Fort Lauderdale, FL, USA

Additional Locations

Employee Type

Employee

Job Functional Area

Administrative Assistants

Business Unit

00070 Kaplan Inc

At Kaplan, we recognize the importance of attracting and retaining top talent to drive our success in a competitive market. Our salary structure and compensation philosophy reflect the value we place on the experience, education, and skills that our employees bring to the organization, taking into consideration labor market trends and total rewards. All positions with Kaplan are paid at least $15 per hour or $31,200 per year for full-time positions. Additionally, certain positions are bonus or commission-eligible. And we have a comprehensive benefits package, learn more about our benefits here.

Diversity & Inclusion Statement

Kaplan is an Equal Opportunity Employer. Our employees’ diverse range of perspectives, ideas, and backgrounds give Kaplan a competitive edge in anticipating and surpassing the needs of our students in today's global marketplace. We are dedicated to cultivating an inclusive workplace that values diversity, promotes equity, and integrates inclusivity into all aspects of our operations. We strongly believe that diversity strengthens our organization, fuels innovation, and improves our capacity to effectively serve our customers and communities. Learn more about our culture here.