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The Legal Operations Specialist supports the operational and technical needs of the Legal Department through the development and optimization of business processes and systems to enable leaders to achieve goals and increase the value of the legal team. Reporting to the Director, Legal Operations, the Legal Operations Specialist plays a pivotal role to support cross-functional alignment, governance, cost management, and efficiencies in partnership with other functions and stakeholders.

The role serves as the primary point of contact for questions and issues regarding all the legal systems in use for the day-to-day legal operations.

Essential Duties & Responsibilities

• Provides the day-to-day operational support to the in-house legal department on the various legal applications and processes including access granting, user training, troubleshooting, and vendor support.
• Serves as the department’s billing and vendor specialist to ensure appropriate vendor set-up and timely billing. Escalates issues as necessary for appropriate resolution.
• Assists in managing departmental procurement processes and program costs to ensure accurate forecasting and compliance with department budget and periodic reports.
• Assists with legal data management including monitoring and ensuring compliance with internal document management and corporate retention policies.
• Collaborates with the Legal Operations team and business stakeholders to conduct analyses, define requirements, implement systems, and make approved process improvements.
• Coordinates and participates in legal technology implementation/improvement projects including configuration, testing, and end-user training development and deployment.
• Manages and updates job-related information in relevant legal applications and provides system support to the legal team during data migration efforts.
• Performs other duties as assigned to support the efficient operation of the department.

Education/Experience/Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, Paralegal Studies, or related field is required.
• Minimum three (4) years’ experience in administrative support or operational role, preferably in an in-house legal department or law firm is required.
• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.
• Strong proficiency with Microsoft Office suite.
• Strong technical skills, including the ability to work with databases, document management and ebilling software.
• Strong research and analytical skills with strong business acumen.
• Demonstrated experience to adapt well to fluctuations in workload and changes in responsibilities and working under pressure with a sense of urgency.
• Exceptional communication, presentation, and organizational skills with a focus on detail and quality.

Certificates/Licenses/Registrations

• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

San Manuel Band of Mission Indians will make reasonable accommodations in compliance with applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

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