Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Madison, Wisconsin office is seeking an Assistant to join our Intellectual Property (IP) team. The right candidate will provide legal assistance to attorneys and clients in the daily aspect of practicing law, including assisting with United States and foreign patent prosecution filings. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical and analytical thinking, project management, and advanced organizational skills that entail a high level of detail.

Responsibilities

Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository
Create, organize and maintain client files, follow up on pending matters
Correspond professionally and promptly with clients, foreign associates, attorneys and staff to provide reports, communicate case details, and help meet competing deadlines
Submit conflicts checks and new client matter information through OPEN; prepare engagement letters and assist with client billing as required
Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks
Provide document production services, including styling and formatting of documents, proofreading and checking for appropriate formatting, spelling and grammatical errors
Manage electronic e-docket and generate docket reports per client and legal team needs
Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary #LI-hybrid

Qualifications

High School Diploma or GED required; Associate's Degree or Bachelor's Degree preferred
Three (3) years experience as a legal assistant in patent prosecution or comparable role preferred
Some knowledge of IP prosecution and experience with IP docketing preferred
Experience in Adobe, Microsoft Office (Outlook, Excel, Word) and NetDocuments preferred

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

About Foley & Lardner:

Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.

For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.

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