Join the World's Top Legal Talent Network

Cooley is seeking a Legal Talent Assistant to join the Legal Talent team.

Position summary: The Legal Talent Assistant will provide administrative support to the local/regional or law student recruiting Legal Talent team. Specific duties include, but are not limited to:

Position responsibilities:

Recruiting

Data entry of all search firm, write-in and on-campus applicants into the LawCruit databasePrepare and send response letters to all search firm, write-in and on-campus applicants using the LawCruit databasePrepare daily status reports on applicant activity from the LawCruit databaseConduct research on the recruiting industry, as requestedAssist in the scheduling and preparation of materials for firmwide committee meetings, including Hiring and Summer Associate CommitteesAssist in organizing and preparing law student and lateral candidate packets for interviewers, coordinating candidate travel, and maintaining all candidate files in Worksite. Assist with split billing invoice requests for OCI candidate travelAssist in the preparation of mass mailings of gifts and informational materials to candidates, incoming summer associates and incoming fall associatesAssist in planning summer associate eventsAll other duties as assigned

Administrative

Provide administrative support to the team, including, but not limited to: travel coordination, expense report preparation, coding, reconciliation and drafting and processing correspondence such as candidate offer letters and summer and fall informational lettersUpdate LawCruit interviewer profiles with data from change forms, to include adding new hires and updating office locations and support assignmentsAssist in the preparation of Summer Associate and First Year Associate orientation templates and materialsReserve conference rooms and coordinate catering as neededPrint and organize monthly budget reportsAssist in the preparation of check requests and invoice processingDevelop and/or update various administrative forms and create and maintain files Exercise care in the course of work to prevent injuries to oneself and co-workersAssist broader legal talent team with department projects and/or administrative duties as neededAll other duties as assigned

When this role reports to the Director of Law Student Recruiting, the below additional responsibilities apply:

Responsible for handling non-partner search firm agreements including drafting agreements and updating the LawCruit databaseProvide assistance with firmwide summer program execution relating to the Opening Dinner, Summer Associate training programsProvide assistance with law school recruiting relating to on-campus interviews and law school outreachAssist in the maintenance of the Legal Talent department pages on CooleyNet and Cooley.comMaintain and audit various department reports and charts, including bar membership, headcount status, deemed/hired, law school and prior employment, sponsorships and events, clerkships, and marketing materials and branded giveawaysMaintain Legal Talent Outlook calendarMaintain Central Worksite files

Skills and experience:

Required:

Available to work overtime, as requiredAfter orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

Bachelor’s DegreePrior administrative experience in a professional work environment

Competencies:

Strong administrative skills and exceptional attention to detail in all areasExcellent organizational skills and ability to manage multiple requests and assess prioritiesAbility to maintain confidentiality of all records, files, documents and department informationPossess strong time management skills and the ability to prioritize and handle multiple tasks quickly and efficientlyExcellent verbal (both listening and talking) and written communication skillsProfessional demeanor and the ability to use initiative, diplomacy and tactGood-natured, pleasant to work with and the ability to function as a team memberAbility to interact and develop relationships with attorneys, business professionals and candidates

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $30.00 ($52,000.00 - $62,400.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.