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Position Base: Oakland
Location: UCOP - Franklin Building 

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.

POSITION SUMMARY

The Legal Support Specialist 4 provides legal support to attorneys and paralegals. Acts as liaison between university clients and OGC attorneys and paralegals. Carries out a wide range of analytical and administrative tasks. Drafts and edits for review by attorneys and paralegals various legal documents. Prepares and files legal documents with appropriate entities, as required. Technical leader with a high degree of knowledge in the legal industry. A recognized expert in specific legal practice areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage internal and external committees and programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Supports internal hiring and management for Managing Counsel regarding all associated legal and administrative compliance and duties for team(s). Responsible for onboarding, and the ongoing training and mentoring of other practice support team members.

Key Responsibilities

• 25% Supports Managing Counsel's internal administrative responsibilities related to hiring, onboarding, recruiting, and all administrative compliance necessary to successfully develop and manage managing counsel's team of direct reports.
• 50% Performs high-level attorney support activities to include scheduling executive meetings, calendaring, preparing/drafting, editing, saving and distributing legal documents, performing legal research of moderate complexity, drafting correspondence. Prepares reimbursements, arranges travel, and completes and submits all documentation regarding same.
• 15% Trains other Legal Support Specialist and Coordinator teammates in practice team and UC Legal practice group responsibilities and processes. Coordinates and participates in interview panels for new Legal Support staff and Principal Counsel attorneys. Practices OGC's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.
• 10% Works to implement more efficient/new processes and technology as needed for team. Actively participates in implementation of new office-wide technology as an expert user to support needs of the practice group or department; serves in test groups to pilot new systems.

Required Qualifications

• Minimum of 8 years of progressively responsible journey-level administrative support experience within a legal department or law firm; or an equivalent combination of education and experience.
• Litigation LSS4 team members must possess thorough knowledge and practical experience managing legal administrative support for multiple attorneys in all phases of litigation matters in State and Federal court venues as well as public agencies. This includes pre-litigation work, discovery, motion work, trial and post trial/post judgment management. Transactional LSS4 team members must possess thorough knowledge of and practical experience in specialty practice areas that may include corporate, real estate, and other non-litigation legal transactional matters to include but not limited to managing real estate transactions, closings, trust & estate matter management, regulatory compliance, employment and labor contract management, and other specialty work in non-litigation areas of practice.
• Demonstrate Legal Administrative Assistant skills.
• Demonstrate high level of attention to detail and time management.
• Ability to schedule meetings and conference calls with multiple parties and arrange travel.
• Expert communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing.
• Expert level knowledge of legal terminology.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint), and other legal support software as needed.
• Demonstrate knowledge of filing and record tracking systems, both paper and electronic.
• Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
• Ability to multitask with demanding priorities and timeframes.
• Ability to use high level of discretion and maintain all confidentiality.
• Knowledge of Litigation process, protocols and procedures.

Preferred Qualifications

• Litigation experience is desirable Coursework towards a paralegal certificate.
• Knowledge of UC processes, protocols and procedures.
• Knowledge and experience with Administrative agencies processes, protocols and procedures.
• Basic knowledge of document management systems.
• Knowledge and experience with Business Transactions/Land Use/Real Estate, Educational Affairs, Health Law, Labor, Employment and Benefits, Professional Liability, General Liability, Employment Liability, Public Accountability and Governance, Intellectual Property, Construction Basic knowledge of Lexis-Nexis 

Education

• Associate degree in related area and / or equivalent experience / training required

SPECIAL CONDITIONS

The person hired will be required to reside within California and report to work on-site at UC’s Office of the President (UCOP) located in Oakland, CA on a regular basis.  Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays (“anchor days”).

SALARY AND BENEFITS

Job Title: Legal Support Specialist 4
Job Code: 009406
Salary Grade: Grade 21

Payscale: $92,000 - $107,000 annual, commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is November 19, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.  Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.