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Job Description

Primary Responsibilities

Pillsbury’s Virginia office seeks a Real Estate Secretary to provide high-level, administrative support to attorneys in the Real Estate Practice Section. Primary responsibilities include but are not limited to:

• Candidates will effectively support attorneys in preparing for negotiations and contract disputes.  Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team.

• Communicates with attorneys and helps balance the team’s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Legal Secretary Lead and/or the HR/Attorney Recruiting Manager when workload demands and deadlines are required.

• Demonstrates mastery of the Firm’s Microsoft Office system by producing a variety of documents from various source materials, which may include Dictaphone tapes.

• Composes routine correspondence and non-routine correspondence for attorney review as requested.

• Become familiar with the Firm’s policies and all applicable administrative procedures.

• Provides administrative support to the assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries.

• Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements.

• Be familiar with the policies and procedures of the varying administrative agencies and/or courts in which the attorney practices.

• Meeting filing deadlines and being aware of the procedures for same (as applicable). 

• Proactively supports Firm-wide client service initiatives.  Provides quality service to internal departments and external parties by interacting professionally and displaying a “can do” attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, and greeting visitors, coordinating attorney, client, or other inquiries in the absence of the attorney.

• Must be available to work overtime as needed.

Qualifications

• Successful candidate will have 3-5 years of legal secretarial experience with a solid understanding of law firm or sophisticated organization operation

• Excellent word processing skills and advanced-level computer skills required including proficiency in MS Office and Adobe Acrobat. 

• Knowledge in NetDocs, Intapp Time, and Chrome River a plus.

• Ability to work cohesively in a team environment

• Ability to multi-task to meet the demands of fast-paced work environment and multiple priorities.

• Excellent organizational, communication and interpersonal skills.

• High School Diploma.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.