Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
Foley & Lardner LLP's Dallas office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys and clients in all aspects of our Real Estate and Transactions Practice Groups. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.
Responsibilities
Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
Interact with persons at all levels in the firm, industry and community; heavy client contact
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proofread all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and email
Submit conflicts check(s) through OPEN
Enter new client matter information in OPEN and prepare engagement letters
Input Partner's time in Intapp and record information
Prepare expense report and disbursement forms
Perform routine filings and retrieve files when requested
Transcribe dictation as requested
Qualifications
High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
Minimum of three (3) years previous legal assistant or administrative experience required
Administrative support experience in Business Law and/or Real Estate Transactions strongly desired
Prior experience working in a legal setting strongly preferred
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.
Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.
For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.
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