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Diversity Statement

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description

Position will be located in-office in Houston, Texas, or Greenville, South Carolina.

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, fabrication and modularization, commissioning and maintenance, as well as project management services, on a global basis. It is also listed on the Fortune magazine’s World’s Most Admired Companies list in the Engineering Construction industry category.

Responsibilities

Fluor is currently seeking a Sr. Legal Administrative Assistant in our Legal Department, who will be working in-person at the Houston office or the Greenville office. The role will provide support and assistance for multiple attorneys, including company executives. Responsibilities for this position will include the following:

• Be highly connected to attorneys’ activities and display initiative to be proactive and anticipate their needs
• Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
• Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Fluor’s travel policies, reconciling company issued credit card accounts, etc.
• Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
• Create and edit legal documents and general correspondence
• Refer and handle matters requiring attention in the attorneys’ absence
• Prepare and maintain files and various legal databases
• Assist with the company’s e-billing processes and with processing external counsel invoices
• Enter time sheet information and prepare billable hour report
• Coordinate global travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes, processing visa applications and adhering to security travel advisories
• Use the internet for research and business purposes
• Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
• Other duties as assigned

Notice To Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To Be Considered Candidates

Must be authorized to work in the country where the position is located.

Basic Job Requirements

• A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications in order to comply with local requirements
• Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
• Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters

Other Job Requirements

• Ability to accomplish tasks with minimal supervision
• Strong interpersonal and communication skills, both written and verbal
• Experience interfacing with various levels of management including top-level executives
• Superior organizational skills, judgment, and flexibility
• Team player
• Excellent customer service and telephone skills
• Superior follow-up and attention to detail
• Ability to work quickly and accurately
• Excellent proofreading skills
• Demonstrated ability to multi-task, work in a fast-paced environment, and prioritize workload
• Prompt storage and retrieval of information

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• HR or In-House/Law Firm experience preferred
• Secretarial program certificate
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills

Salary Range

42,000 to 67,000

Market Rate

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Benefits

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Requisition Number

146674BR

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.