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Summary

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities

• Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics)

• Maintain pleadings and discovery indexes.

• Organize exhibits, documents, evidence, briefs, and appendices.

• Implement and improve upon administrative processes for more efficient workflow.

• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation

• Draft and proofread correspondence and legal documents, such as pleadings and contracts

• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice

• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney

• Communicate with clients and witnesses to schedule meetings, interviews, and depositions

• Manage, organize, and maintain documents in paper or electronic filing systems

Qualification

• High school diploma or general education degree (GED) required.

• Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred.

• Bilingual English and Spanish. (preferred)

• At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal.

• Experience in Personal Injury, WC, Premises, or other injury related practice areas. (preferred)

• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.

• Great written and communication skills, be proficient in calendar depositions, mediation, and hearings.

• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.

• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment

• Strong writing and communication skills along with attention to detail

• Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm.