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Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

Legal Assistant sought for office of General Counsel. This role will support in the areas of corporate law and entity management. The Legal Assistant should be proactive and detail-oriented. This role manages the overall desk for a high volume in-house attorney and must be comfortable working with individuals in a variety of roles both within and outside of the agency. Candidates who are interested in pursuing entertainment law are encouraged to apply for roles in business affairs as this position does NOT have the potential to move outside of corporate law within CAA.

Responsibilities

• Handle high-volume scheduling and rolling calls for an executive.
• Be proficient in Microsoft Office, particularly Outlook and Word (redlining) and Acrobat Adobe Professional, NetDocuments. Prepare daily To Do Lists for executive in addition to managing follow up file and will determine which items can be handled directly by the assistant on her behalf.
• Redline and edit (per the attorney’s notes) highly confidential documents and agreements.
• Assist with annual reports filings and various secretary of state filings.
• Maintain minute books of the company.
• Assisting with various cyber security matters, insurance and international compliance matters.
• Understand the workflow relationships both of the Office of the General Counsel and the agency at large.
• Liaise with multiple external legal counsels on corporate matters and contracts.
• E-file high volume of documents.
• Access and run reports on NetDocuments, DocMinder, HCue and other corporate databases
• Coordinate travel itineraries and submit monthly expense reports.
• Occasional assistance with personal items such as: making reservations, ordering event tickets through CAA, updating weekend calendar and other minimal tasks.
• In short, a proactive, self-starter, with a strong sense of urgency and very detail-oriented assistant who manages the overall office for a highly busy in-house attorney and is comfortable working with individuals in a variety of roles both within and outside of the agency.

Qualifications

• BS in BA/BS from an accredited University or College preferred
• Administrative experience managing calendars and scheduling for a high-volume desk.
• At least a year as a paralegal or executive assistant preferably supporting an in-house attorney
• Experience in supporting an attorney in the area of corporate law.
• Experience in entity management, specifically managing formation and dissolution of entities, including corporations, LLCs and partnerships.
• Skilled in Microsoft Office, particularly Outlook, Word (redlining), and Excel, as well as Adobe Acrobat Professional.
• Strong verbal and written communication.

Location

• This role is hybrid, based out of the Los Angeles office.

Compensation : The base hourly rate for this position is in the range of $22.00- $25.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.