Join the World's Top Legal Talent Network

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant for the Real Estate practice group provides administrative support directly to their assigned group of attorneys, ensuring they have the support required to meet client needs on a variety of matters. The Legal Practice Assistant supports a variety of routine administrative tasks, leveraging technology and partnering with other Legal Practice Assistants as needed to meet attorney and practice group needs.

Essential Duties and Responsibilities: 

• Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.

• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.

• Process expense reimbursement requests and process invoices.

• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.

• Perform routine administrative tasks for attorneys and other timekeepers.

• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.

• Provide coverage for phone contacts and routing of voice mail messages.

• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.

• Arrange domestic and international travel and create and submit related expense reports.

• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.

• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.

• Provide overflow assistance to administrative legal support team.

• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

Knowledge, Skills, and Abilities:

• Demonstrate a willingness to learn and develop skills as an independent thinker.

• Demonstrate a "can do" attitude and initiative to assist on a variety of projects.

• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.

• Ability to manage multiple projects in a deadline-driven environment.

• Ability to take initiative, set priorities, and see projects through to completion.

• Ability to communicate effectively, both verbal and written.

• Exceptional proof-reading skills with a high level of accuracy and attention to detail.

• Ability to maintain the confidentiality of attorney and client information.

• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.

Education and/or Experience: 

• Bachelor’s degree from an accredited college or university; any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position may be considered.

• Minimum of one (1) year of experience working in a professional setting; experience providing administrative support beneficial

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.

$38,000.00 - $58,000.00