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Rudoi Law, a criminal defense law firm is seeking a diligent and detail-oriented Legal Assistant/Office Manager to join our team. In this role, you will support the firm owner while working directly with two or more attorneys in a fast-paced and evolving environment. Key Responsibilities:

• Key Responsibilities:
• Office Operations:  Manage daily office functions, including client communication and correspondence with police departments, government entities, and prosecutors via phone, email, and mail. Oversee mail distribution and ensure office supplies are well-stocked.
• Legal Document Management:  Organize, file, and maintain legal documents, ensuring attorneys have quick and easy access when needed.
• Client Relations:  Schedule consultations, manage attorney calendars, and provide case updates to clients in a professional and timely manner.
• Billing & Payment Processing: Record client payments, process invoices, and track expenses to maintain accurate financial records.
• Problem-Solving & Analytical Thinking: Apply sound judgment and analytical skills to effectively address challenges and improve office efficiency.
• Attorney Support:  Coordinate attorneys’ schedules, meetings, and travel arrangements to ensure seamless operations.
• Process Optimization:  Assist in improving office workflows and administrative processes to enhance efficiency.
• Legal Document Drafting:  Prepare legal documents, including appearances, discovery demands, pleadings, and retainer agreements.
• Discovery Management:  Request, track, and organize discovery materials, ensuring timely and complete receipt from prosecutors, police departments, and other agencies. Maintain detailed records of discovery requests and follow up as needed.
• Administrative Case Management:  Handle administrative tasks related to client cases, ensuring all necessary documentation and communications are properly maintained.

Requirements :

• 2+ years experience in a legal administrative role is required; experience in a criminal defense law firm is a plus.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent verbal and written communication skills for professional client and attorney interactions.
• High proficiency in Microsoft Office Suite and legal case management software.
• Ability to adapt quickly to changes and thrive in a fast-paced environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Experience handling invoices, processing payments, and tracking expenses.
• High level of discretion and confidentiality when handling sensitive legal and client information.

Benefits :

• Monthly medical stipend to support health insurance.
• Free Parking
• Competitive salary commensurate with experience.
• Opportunities for professional growth within a supportive team environment.

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

People with a criminal record are encouraged to apply

Experience:

• Legal administrative: 2 years (Required)
• Work Location: In person